BY-LAWS OF NEW YORK CRIMINAL BAR ASSOCIATION
1. The name of the corporation is New York Criminal Bar Association.
1. Membership. Any member of the bar in good standing who is not
precluded from representing a criminal defendant may be eligible for membership
in this Association.
2. Method. The Secretary of the Association shall provide a form to the
applicant for membership, which shall be presented to the Membership Committee
for approval. On approval, the applicant shall become a member upon payment
of the annual dues.
3. Honorary Members. The Board of Directors ("Board") may elect
honorary members by a resolution of a majority of the entire Board. Such
honorary members shall be exempt from payment of any dues and shall be
entitled to all the privileges of the Association, except the right to
vote or hold office.
4. Annual Dues. The annual dues for membership in the Association shall
be an amount determined by the Board and payable during the month of January.
A member who fails to pay the annual dues within thirty days after the
same become due shall be notified in writing of such default by the Secretary.
If the default continues for thirty days following notification, it shall
be reported to the Board. At its next meeting following such notification,
the Board shall discontinue such person from membership in the Association
and shall give written notice thereof to such person, unless the Board
determines that such membership will be continued because of special circumstances.
Article II, sections 5 and 6 hereof are inapplicable to the provisions
of this section, and a person may be reinstated to membership hereunder
if the Board determines such action to be appropriate.
5. Suspension and Expulsion. A member may for cause be suspended for a
period or expelled when in violation of any of the By-laws of the Association
or for unprofessional conduct as described in the Code of Professional
Responsibility. Such order of suspension or expulsion shall be by a two-thirds
vote of the entire Board, provided that a statement of the said charges
shall have been mailed by registered mail to the member charged at his
last recorded address at least fifteen days before action by the Board
is taken. This statement shall be accompanied by a notice of the time
and place of such intended action. The said member shall be given an opportunity
to present a defense at the time and place mentioned in such notice.
6. Appeal of Suspension or Expulsion. A member suspended or expelled may
appeal such action to the general membership within thirty days after
notification of his/her suspension or expulsion by so advising the Secretary
of the Association by registered mail. After receiving such notice, the
Secretary shall promptly notify the Board of the appeal and within a reasonable
time the Board shall call a special meeting of the Association for such
purpose, as provided in Article III, section 3 hereof.
7. Resignation. A member may resign from the Association by giving written
notice thereof to the Secretary, and such notice shall be presented to
the Board by the Secretary at its next meeting. A member who resigns shall
be required to fulfill all obligations of membership previously incurred.
MEETINGS OF MEMBERS
1. Annual Meeting. The annual meeting of members of the Association shall
be held on a date in February to be set by the Board for the election
of directors and officers of the Association and the transaction of other business.
2. Special Meetings. Special meetings of the members may be called for
any purpose by the Board of Directors or by a written request made to the
Secretary of 30 per cent of the members in good standing for the purposes
stated in such request.
3. Notice of Meetings. Written notice of each annual meeting and special
meeting of members stating the date, time and place thereof, and as to
a special meeting also stating the purpose and at whose request the meeting
has been called, shall be given to all members not less than ten nor more
than fifty days before the meeting. Such notice of an annual or special
meeting may be waived in writing by each member entitled to vote thereat.
4. Quorum. The presence in person of not less than 20 per cent of all members
entitled to vote shall constitute a quorum for the transaction of business
at all annual and special meetings.
5. Voting. Each member in good standing who is present at the meeting shall
be entitled to one vote. No proxy vote shall be permitted.
BOARD OF DIRECTORS
1. Authority and Number. The affairs of the Association shall be managed
by its Board of Directors. The Board shall consist of twelve members of
the Association, elected as provided in section 2 hereof, and the four
officers of the Association. In addition, each past-President shall automatically
become a full member of the Board of Directors, with full powers, except
for such period of time that he or she becomes a member of the judiciary
or is employed in any other position creating a substantial conflict of interest.
2. Election and Term.
(a) The Board of Directors shall meet at least 60 days prior to the general
membership meeting in February of each year and act as a Nominating Committee
to nominate candidates to fill the vacancies on the Board of Directors.
(b) Candidates for any office may also be nominated by petition in writing,
signed by at least twenty-five (25) members of the Association in good
standing. The petition must be delivered to the Secretary of the Association
not later than fifteen (15) days prior to the February meeting.
(c) The Secretary shall advise the general membership of the names of the
candidates, by notice in writing at least ten (10) days before the annual
election meeting in February.
(d) Election shall be by closed ballot. Each member present may cast one
vote for each opening. Those candidates receiving the most votes of the
members present and voting at the meeting shall be deemed elected. In
the event of a tie, a run-off or run-offs will be held using the same
procedure. Voting by proxy is not permitted.
(e) The term of office for Directors is three years.
3. Regular Meetings. A regular meeting of the Board shall be held on the
day of and immediately after each annual meeting of members at which the
officers have been elected. The board may schedule the time and place
of other regular meetings as it deems necessary and further notice shall
not be required.
4. Special Meetings. Special meetings of the Board may be called by the
President, or by the Secretary at the written request of four directors,
on five days' written notice to all directors of the time, place and
purpose of such meeting. Such meetings of the Board may be held without
such notice provided waiver of notice is given by each director entitled
to vote thereat.
5. Quorum. The presence in person of a majority of all elected directors
entitled to vote shall constitute a quorum for the transaction of business.
Except as herein provided, the vote of a majority of such directors present
at the time of a vote, if a quorum is then present, shall be the act of
6. Vacancies. Whenever a vacancy shall occur among the Board, the same
shall be filled within thirty days by a vote of a majority of the entire
Board. Such newly elected director shall serve until the next annual meeting
of the Association at which the election of directors is held in the regular
order of business and until a successor is elected and qualified. The
director so elected at the next annual meeting shall serve the unexpired
term of the director whose vacancy has been tilled.
7. Removal. A director of the Association may be removed for cause at any
time by a resolution of two-thirds of the entire Board provided that,
prior to the removal of such director, he/she shall have received a copy
of the charges delivered personally or by mail at such director's
address appearing on the records of the Association, at least ten days
prior to the adoption of such resolution, and such director shall have
an opportunity to be heard on such charges at a meeting or the Board called
for such purpose. It shall constitute cause for removal if a Director
has had more than three unexcused absences from Board meetings during
the calendar year.
1. Number. The officers of this Association shall be a President, a Vice
President, a Secretary and a Treasurer and such additional officers as
the Board may determine.
2. Election and Term. The officers shall be elected for a term of two years
by the members of the Association at the annual meeting. The Board of
Directors shall nominate candidates for each office, whose names shall
be presented for election at the annual meeting in February. Each officer
shall hold office for such term and until a successor has been elected
3. Duties. The duties and powers of the officers of the Association shall
be as follows:
The President shall preside at all meetings of the Association and Board
and shall perform such other duties as are necessarily incident to the
office of the President.
The Vice President shall, in the absence or disability of the President,
perform the duties and exercise the powers of the President.
The Secretary shall give notice of and attend all meetings of the Association
and keep a record of such meetings; shall have charge of the corporate
books and records; shall have custody of the seal of the Association;
shall conduct all correspondence and carry into execution all orders,
votes and resolutions not otherwise committed; shall keep a list of the
members of the Association; shall collect the dues, fees and assessments
of the Association, and pay them over to the Treasurer; and shall perform
all the duties incident to the office of Secretary.
The Treasurer shall keep an account of all money received and expended
for the use of the Association, shall deposit all sums received in a bank,
or banks, or trust company approved by the Board, and make a report at
the annual meeting of members or when called upon by the President, and
shall perform such other duties as may be incident to the office of the
4. Vacancies. A vacancy in any office shall be filled in the same manner
that applies herein to filling a vacancy for a director of the Association
as prescribed in Article IV, Section 6 hereof.
1. The Board by resolution adopted by a majority of the entire Board may
designate from among its members an executive committee and other standing
committees, each consisting of three or more directors, each of whom to
the extent provided in such resolution shall have all the authority of
the Board except as prohibited by Section 712 of the Not-for-Profit Corporation Law.
2. The Board may also create special committees as may be deemed desirable.
The President of the Association shall appoint the members of such special
committees of the Board with the Board's consent. Such committees
shall have only those powers delegated to them by the Board and in no
case any powers not authorized for a standing committee.
3. All committees shall serve at the pleasure of the Board.
These By-laws may be amended or repealed by a vote of two-thirds of the
entire Board or two-thirds of the members of the Association.